October 23, 2015 Friday Wyewood Business Meeting Notes
Chronicler Vashti Qoosh Paraan/Megan Robertson

Meeting open at 7:25pm

REPORTS

HERALD: Sergeantry badges are in process

BARONIAL MARSHALL/ARCHERY (Evrard reporting): Going well. Marshall (Evrard) is unable to attendSaturday practices for the foreseeable future due to job obligations and is having other TAMs runSaturday practices. Sofia asks if “Cupid Gets The Shaft” can be an official event? Evrard will check with people helping organize the event and report back. Whether a gate fee would be charged is discussed.

RAPIER (Don Donatello reporting): Don Donatello has been unable to attend recently due to work and has had Warder Martin run a couple of the practices. He’s been running drills with 4-5 fighters and it’s gone well. Big Thank You to Martin for stepping in.

CHATELAINE (Gwen reporting): “Nada”.

EXCHEQUER (Sofia reporting): Checking account balance: $5801.58, Savings account balance: $6691.61. ($1000 in deposits for 12th Night 2017 and St. Bubba Feast have recently been paid from our checking account.)

CHRONICLER (Vashti reporting): She’d like to have the process for submitting minutes to the Officers, fb, the email list, newsletter, and website clarified. It was recommended that the Chronicler post the minutes in full to the Baronial email list, requesting that any corrections or additions be provided to her prior to the next FCS night. A message on Facebook will direct members to review the minutes as posted in the Baronial email list. If there are no corrections received, she will ensure the minutes are posted to the Baronial website in time for the FCS following the business meeting. If there are corrections, they should be entered and the amended minutes posted to the email list again. If there are no corrections received, she will ensure the minutes are posted to the Baronial website in time for the FCS following the business meeting.

CHAMBERLAIN (Don Donatello reporting): Storage is fine. Sofia now has a key. Keyholders are now Don Donatello, Sofia, and Alessandra.

B&B (Baron Robert reporting): They received award recommendations and are requesting additional recommendations. He is attending BAO’s Harvest Feast tomorrow (October 24).

UNFINISHED BUSINESS:

ARTS UNFRAMED (Alessandra reporting): We made money! Profit $500.16 (included in bank balances). 12 people completed the Laurel Scavenger Hunt. 19 people brought 129 books! 10-15 A&S displays. 65 paying adults attended. 1 hour set-up time was a bit short, will adjust for next year, tentatively scheduled for October 15, 2016. The school worked great. May move the A&S Consult Table next year to main area. I don’t know for sure if we will increase set-up time. If we have more hands on deck we would need less time. Will do more advertising next year!

FEAST OF ST BUBBA/YULE (Avine reporting): Waiting on 2016 insurance document from Kingdom.

2016 BUDGET PROPOSAL (Exchequer Sofia presenting): No questions, Site rental cost adjusted by $120. 2016 Budget Voted on and approved.

12th NIGHT (Liadain reporting): Deposit has been paid to the hotel. Nothing happening with committees yet. Room reservations open Feb 1, 2016. Do we want to have a Baronial Hospitality Suite? Will revisit next business meeting.

NEW BUSINESS:

A&S OFFICER: Constantia’s application voted on and approved. She has never been a member of the Communist Party.

NOVEMBER AND DECEMBER BUSINESS MEETINGS: Changed for the holidays. November 27Business Meeting CANCELLED, and December 25 Business Meeting CANCELLED. If necessary any business needing attention will be addressed at November’s FCS on November 13, or December’s FCS onDecember 11.

BANK (Exchequer Sofia and Seneschal Alessandra reporting): Signatories at the bank did not get changed over to Sofia and Alessandra. We are updating the signature cards, adding Liadain as Deputy Exchequer, and the Baron and Baroness are redoing their signatures. Chronicler signed as recording secretary. These minutes will be emailed to all members of The Barony of Wyewood, and to James Stutz, Vice President, Branch Manager, HomeStreet Bank.

Signatories are recorded as:
1. Baron: (legal name) Robert Mitchell/Baron Robert
2. Baroness: (legal name) Heather Lazzaretti/Baroness Gabrielle
3. Exchequer: (legal name) Linda Hosea/Sofia
4. Seneschal: (legal name) Denise Garlington/Alessandra
5. Deputy Exchequer: (legal name) Debra Greywolf/Liadain

UPCOMING EVENTS:

BAO Harvest Feast, Kingdom Feast, Fall Crown Council, DL’s Yule,

Call for any other business? NO? NO!

Meeting closed 8:09pm

Wyewood Business Meeting Minutes … Sep-25-2015

Meeting started at 7:15pm; Ended at 8:01pm

OFFICER REPORTS

Chronicler (Lady Vashti) – Getting caught up on minutes and newsletter, should be good in the next few days.

Marshal (Lord Evrard) – There were 30+ archers at the Black Lion Emprise. HL August Konker won the Madrone Baronial Championship and HL John de Percy won the Black Lion Emprise archery tournament. Wednesday practice next week (Sep-30) is the last of the summer season. There will be a gathering on Oct-24 at AFK Tavern in Renton after that day’s practice to celebrate the archery season.

Chatelaine (Lady Gwen) – No news

Exchequer (Lady Sofia) – Checking balance $5,122.51; Savings balance $6,698.51; Donations received from FCS to date $588.92; Donations received from Archery practices to date $347.00

Herald (Master Mir) – Helped with Sergeantry Opening Court; Thank you to Madrone’s Sergeant HL Karrel der Ermutigender for heralding the Sergeantry Closing Court. Award recommendations are needed, especially for the Piece of the Wye. Mir asked if reimbursement would be possible for attendance at the Kingdom Heraldic and Scribal Symposium (site fee $15; Mileage tbd). The Herald budget has money enough to cover this.

Chamberlain/Rapier Marshal (Lord Donato) – No report

Webster (Lady Isidora) – No report

Baron & Baroness (Robert) – Sergentry trials went well despite epic winds, rain, and power failures. The B&B will be splitting attendance of nearby Yule events in December.

UNFINISHED BUSINESS

Sep-26-2015 … Arts Unframed (Dame Esclarmonde) – Thank you to Sofia and Symonne for taking on more than originally planned (gifts were given). The event is tomorrow. Set-up is at 8am, meet at the bus loop. Bring pens please for the Laurel scavenger hunt. Tear down will be from 5-6pm. Based on responses to date this should be a profitable event 🙂 Bring books to share, your displays, and any projects you might be working on.

Jan-16-2016 … Yule “Feast of Saint Bubba” (Lady Avine) – Due to my major family emergency, I did not get the Crier copy in on time this month. It was a few days late and I have not heard if it has been accepted. We are organizing a planning meeting in the next two weeks and I hope to have a staff meeting in October. We are still looking for a prize for the rapier tourney. Any suggestions will be gladly looked into.

– Lady Symonne is looking for history on Bubba. HL Ameline believes there is some contained in the documents held by the Seneschal. HL Alessandra will check the boxes. Baron Robert indicated there may be some contained in the early canton newsletters.

Jan-13-15-2017 … 12th Night (Lady Liadain) – The deposit check has been delivered to the hotel. A request has been made to the populace re: team leaders. This event will NOT be publicized until after 12th Night 2016. Room reservations can be made beginning February 2016

NEW BUSINESS

2016 Budget (Lady Sofia) – Please submit budget requests to Sofia(exchequer@wyewood.org) by October 14. Budgets will be discussed at the Financial meeting and presented to the populace at the October business meeting.
– Arabella would like a budget line item for Hospitality. She was asked to determine approximately what has been spent this year and to submit her request.

– Culinary Guild wants to purchase 10 sets of pottery serving ware at $80/set. Each set consists of two sizes of serving platters and two sizes of serving bowls. Individuals or groups who are interested in sponsering a set should contact Lady Symonne. There are three sets needing sponsorship remaining.

UPCOMING EVENTS

Oct-1 … Fiber Night at Benson Plaza Starbucks
Oct-2/3/4 … Blatha An Oir Baronia Sergeant’s Trials
Oct-2/3/4 … Wastekeep Barons Ball
Oct-9 … Wyewood FCS
Oct-10/11 … Kingdom Heraldic and Scribal Symposium
Oct-17 … Madrone Baronial Banquet – Preregistration is required
Oct-23 … Wyewood Business Meeting
Nov-6/7 … Kingdom Feast and Bardic Celebration – Preregistration is required
Nov-8 … Fall Crown Council
Nov-13 … Wyewood FCS
Nov-27 … Wyewood Business Meeting (Thanksgiving weekend?)

Greetings Wyewood,

This is just a reminder that we DO NOT have an FCS scheduled this Friday, August 14 due to the conflict with Autumn War.

I will see you at Champions tomorrow, Autumn War next week, or at our rescheduled Business meeting on Aug-26 at 7pm at the archery range.

Alessandra
Seneschal Wyewood

Greetings,

I wanted to share some of the decisions that were made at the business meeting last night that will affect the barony.

1. The FCS scheduled for August 14 has been cancelled due to the conflict with Autumn War.

2. The business meeting scheduled for August 28 will instead be held at 7pm on August 26 at the archery/rapier practice location. This change is to allow baronial members to get up to the sergeantry trials site for set up.

Yes, I will be reaching out to the church to determine if our August rent can be applied to January.

In Service

Alessandra
Seneschal Wyewood